Excel is all about organizing and analyzing data efficiently. To do this, you need to master rows, columns, and ranges. Whether you’re adding new data, adjusting column widths, or selecting large data sets, knowing these techniques will save you time and boost productivity.
In this guide, we’ll cover:
✅ How to insert, delete, and resize rows & columns
✅ Selecting and managing ranges
✅ Shortcut tricks to work faster
✅ Bonus: Freeze & hide rows/columns for better navigation
📌 Let’s make your spreadsheets cleaner, structured, and easier to work with! 🎯
📌 1. Managing Rows in Excel
🔄 Inserting & Deleting Rows
🔹 Insert a new row above the selected one
📌 Shortcut: Ctrl + Shift + “+” (Plus Key)
🔹 Delete a row
📌 Shortcut: Ctrl + “-” (Minus Key)
🎥 Watch how to insert and delete rows:
🔗 Managing Rows in Excel
📏 Adjusting Row Height
1️⃣ Select the row(s)
2️⃣ Hover at the bottom border of the row number until the cursor changes
3️⃣ Drag up/down to adjust height
📌 Shortcut: Double-click the row border to auto-fit row height
🎥 See how to resize rows in Excel:
🔗 Adjusting Row Height
📌 2. Managing Columns in Excel
🔄 Inserting & Deleting Columns
🔹 Insert a new column to the left
📌 Shortcut: Ctrl + Shift + “+”
🔹 Delete a column
📌 Shortcut: Ctrl + “-“
🎥 Learn how to add and remove columns:
🔗 Insert & Delete Columns
📏 Adjusting Column Width
1️⃣ Select the column(s)
2️⃣ Hover at the right border of the column letter until the cursor changes
3️⃣ Drag left/right to adjust width
📌 Shortcut: Double-click the column border to auto-fit width
🎥 Watch this quick tutorial:
🔗 Adjust Column Width in Excel
📌 3. Working with Ranges in Excel
A range in Excel is a group of selected cells. You can format, calculate, and manipulate data more efficiently by selecting ranges correctly.
✅ Selecting a Range
🔹 Click and drag to select multiple cells
🔹 Shortcut: Press Ctrl + Shift + Arrow Keys to extend selection
🎥 Watch how to work with ranges:
🔗 Selecting Ranges in Excel
🔄 Merging & Unmerging Cells
✔ Merge cells to combine multiple cells into one:
📌 Shortcut: Select the range & press Alt + H + M + M
✔ Unmerge cells to split them back:
📌 Shortcut: Alt + H + M + U
🎥 See merging in action:
🔗 Merging & Unmerging Cells
📌 4. Bonus: Freezing & Hiding Rows/Columns
❄️ Freezing Panes (Keep Headers Visible While Scrolling)
✔ Go to View > Freeze Panes
✔ Choose:
- Freeze Top Row (to lock the first row)
- Freeze First Column (to lock the first column)
- Freeze Panes (to lock specific rows & columns)
📌 Shortcut: Alt + W + F + F
🎥 See how to freeze panes:
🔗 Freezing Rows & Columns
🙈 Hiding & Unhiding Rows/Columns
✔ Hide a row/column
📌 Shortcut: Select the row/column & press Ctrl + 9 (rows) or Ctrl + 0 (columns)
✔ Unhide hidden rows/columns
📌 Shortcut: Select surrounding rows/columns & press Ctrl + Shift + 9 (rows) or Ctrl + Shift + 0 (columns)
🎥 See how to hide & unhide data:
🔗 Hide & Unhide in Excel
🚀 Final Thoughts
Mastering rows, columns, and ranges will help you organize, edit, and navigate your spreadsheets efficiently. Whether you’re adding data, formatting tables, or freezing headers, these tricks will boost your productivity! 🚀
📌 Next Steps:
🔹 Want to learn Excel shortcuts? Check out this guide
🔹 Need help with data formatting? Watch this video
📢 What’s your favorite Excel trick for managing data? Share in the comments! 💬👇